Residential jobs rarely go exactly as planned. Storm damage, water leaks, or fire restoration can push even the best-managed project into the world of insurance adjusters and policy language. When that happens, the strength of your paperwork decides how quickly you get paid. A standard invoice is not enough; insurers demand detail, clarity, and traceability. That makes the contractor invoice for insurance claim a critical deliverable for every framing crew, drywall specialist, or remodeler working under the CountBricks banner.
• Full policyholder information exactly as it appears on the policy
• Loss location, date of loss, and claim number if already issued
• Precise scope of repairs tied to the carrier’s approved estimate codes
• Labor classifications with trade hours, crew sizes, and wage rates
• Material SKUs, quantities, unit costs, and supplier proof‐of‐purchase
• Photos or blueprint call-outs referencing each line item
• Signature blocks for both contractor and homeowner with date stamps
1. Vague line descriptions such as “misc. carpentry” or “repair roof”
2. Lump-sum pricing that hides unit costs
3. Missing proof that material prices match market conditions at date of loss
4. No cross-reference to insurer-approved task codes
5. Arithmetic errors caused by manual spreadsheet edits
CountBricks was engineered so field pros can capture every data point the carrier needs without opening a laptop.
1. Open the CountBricks mobile app and tap “New Claim Invoice.”
2. Use voice capture to dictate site conditions—CountBricks AI converts speech into task lines and automatically attaches date-time metadata.
3. Scan material barcodes. The platform pulls real-time pricing from partnered suppliers and logs SKU, quantity, and cost against the job.
4. Select the insurer from a dropdown. CountBricks applies that carrier’s preferred task codes and formatting rules.
5. Generate a share-ready PDF. The system embeds photo evidence, blueprint snapshots from CountBricks Takeoff, and a digital signature block for the homeowner.
6. Send directly to the adjuster from your phone. Every invoice is stored in CountBricks.com/portfolio for future audits.
Adjusters rely on standardized cost databases. When your line item matches their code, approval time drops dramatically. CountBricks maintains an updated library of national, regional, and carrier-specific codes so you never have to guess. Simply pick the work description and the AI fills in the exact abbreviation and allowable unit cost. The result is an invoice that mirrors the carrier’s own worksheet—eliminating back-and-forth emails.
A CountBricks-affiliated roofing contractor in Austin faced 42 hail-damage claims after a spring storm. By leveraging voice capture on the roof and auto-coding through CountBricks, they submitted fully formatted invoices within 24 hours of completing each repair. The carrier approved 93 % of invoices on first review, and the crew received electronic payment in an average of seven days—less than half the regional norm.
• Automated quantity multipliers ensure square footage calculations remain accurate even when change orders shift the dimensions.
• Every photo and voice note captured in CountBricks is time-stamped, linking labor and material acquisition directly to the loss date.
• Digital signature prompts cannot be bypassed; invoices stay in draft until homeowner and contractor sign on screen.
Insurance reviewers often request proof that the billed square footage equals what was restored. With CountBricks Takeoff you can overlay your invoice lines directly onto the digital plan. Adjusters receive a clickable PDF—tap a room label and see the matching drywall labor line and material count. That level of transparency accelerates approvals and positions your firm as the organized professional they want to work with.
• Upload invoices within 48 hours of finishing work; prompt submission signals professionalism
• Mirror carrier language—CountBricks code library makes this automatic
• Attach “before” and “after” photos on separate pages for quick visual confirmation
• Include change order summaries rather than separate invoices to avoid split payments
Ready to streamline every contractor invoice for insurance claim? Explore CountBricks.com/services for plan tiers, or book a live demo at CountBricks.com/consultation. Transforming paperwork into fast cash flow has never been easier.
When a kitchen fire left a two-story home uninhabitable, BrightWay Builders—powered by CountBricks—took on the restoration. The carrier’s adjuster warned that supplemental reviews were running six weeks behind. Here’s how the team bypassed the backlog.
1. Day 1: On-site superintendent launched a new job in the CountBricks app, voice-tagging damaged areas while the fire marshal finished his report.
2. Day 2: Estimator completed a digital takeoff. CountBricks auto-populated labor and material lines using IICRC fire restoration codes.
3. Day 3: Homeowner signed the work authorization and an initial payment request directly on the tablet.
4. Day 10: Repairs finished. Field lead dictated final punch-list, and CountBricks generated the insurance-ready invoice with embedded before/after photos.
5. Day 11: Invoice sent through CountBricks secure link. Adjuster replied “Approved—no revisions” within 48 hours.
• Line-item parity: Every task matched the carrier’s own estimation tool, eliminating reconciliation work.
• Market-matched pricing: CountBricks pulled supplier costs from that morning’s database snapshot—evidence that numbers were not inflated.
• Embedded compliance docs: MSDS sheets for cleaning agents auto-attached, satisfying policy environmental clauses.
BrightWay Builders received full payment in 9 days—22 days faster than the carrier’s published average. Projected cash flow improved by $47,000, allowing the firm to start two new jobs without tapping credit lines.
• Adopt real-time data capture. The sooner your info enters CountBricks, the less chance of forgetting billable work.
• Align with carrier terminology before you start repairs, not after. Select the insurer profile inside CountBricks to auto-load correct codes.
• Send a single, consolidated contractor invoice for insurance claim instead of piecemeal documents. It shortens review queues and boosts approval odds.
Want to see the workflow live? Schedule a personalized walk-through at CountBricks.com/consultation and discover how fast, compliant invoicing can become your competitive edge.
