In residential construction, the moment you complete a phase of work your cash flow clock starts ticking. Materials, subcontractor labor, and permitting fees have already left your account. If your invoice job lags behind, profit margins erode. CountBricks eliminates that delay by turning real-time voice conversations into line-item estimates, schedules, and invoices—without spreadsheets or bottlenecks.
Instead of jotting notes in a dusty notebook, speak directly to the CountBricks mobile interface. While you walk the project, our AI captures quantities, tasks, and material specs in seconds.
CountBricks pulls current market pricing from regional suppliers, assigns labor rates based on trade categories, and produces a detailed cost breakdown. Because every cost code already aligns with our invoicing engine, no extra data entry is required.
When the client signs off, tap Create Invoice. CountBricks converts accepted line items, applies your markup, and exports a branded PDF ready for e-mail or client portal upload.
• Zero duplicate data entry—field notes flow straight to estimates and invoices
• Real-time supplier pricing keeps margins accurate even in volatile markets
• Branded documents build professional credibility with homeowners and lenders
• Faster invoicing shortens Days Sales Outstanding (DSO) and improves cash flow
1. Open the project dashboard and select Add Phase. Voice-dictate the scope—“Frame first floor, 2x6 exterior walls, 1,500 square feet.”
2. CountBricks AI translates the scope into tasks and material quantities. Review and adjust any line item on the fly.
3. Press Generate Estimate. A shareable PDF and web link populate with itemized costs.
4. Once approved, select Create Invoice. Pick fixed, progress, or cost-plus format.
5. Apply payment terms—Net 15, Net 30, or milestone triggers. CountBricks auto-calculates retainage if required.
6. Click Send. The client receives a branded invoice and a secure pay-now button. Your accounting software syncs automatically.
Lumber prices shift daily. Because CountBricks updates material feeds every hour, you never under-bill. Simply reopen the estimate, hit Refresh Pricing, and the invoice job adjusts before it reaches the client.
Mid-project changes often derail billing schedules. With CountBricks, record a voice note—“Add two skylights, 30 by 60 inches.” The platform creates a separate change-order invoice linked to the master contract. Both you and the homeowner track budget impact in real time.
Many residential projects require bank-approved draw schedules. CountBricks exports lender-formatted progress invoices that match your sworn statements, reducing approval cycles from days to hours.
Waiting until month-end to bill may feel traditional, but it strains cash flow and weakens your negotiating power with suppliers. By leveraging CountBricks’ same-day invoice job process you can:
• Pay subcontractors promptly, attracting top-tier talent
• Negotiate early-pay discounts with material vendors
• Reduce reliance on high-interest credit lines
• Present a professional, tech-forward image to clients
CountBricks syncs with leading accounting packages and project management dashboards. Whether you manage books in QuickBooks or Xero, exported invoices post directly to your ledger with correct cost codes and tax settings.
All project and financial data are encrypted at rest and in transit, hosted on enterprise-grade servers. Two-factor authentication and role-based permissions keep sensitive information locked down.
• After completing a project milestone such as foundation pour or drywall install
• Upon delivery of owner-selected materials like custom cabinets
• At contractually agreed progress percentages (e.g., 25%, 50%, 75%)
• Immediately following approved change orders
• Set up project templates in CountBricks.com/services to pre-load typical tasks and pricing
• Use blueprint AI takeoffs to auto-populate quantities before you step onsite
• Batch-send invoices from the dashboard every Friday to maintain routine cash inflow
• Turn on automated payment reminders to reduce overdue receivables
A CountBricks residential builder in Denver trimmed invoice processing time from three days to 30 minutes on a 4,000-square-foot whole-home remodel. By generating invoices immediately after each phase, the team kept subcontractors paid on schedule and finished the project two weeks early.
Ready to tighten your billing cycle? Explore interactive demos at CountBricks.com/portfolio, or book a personalized walk-through at CountBricks.com/consultation.
Many residential contractors default to fixed-fee invoices because they seem simpler. Yet progress billing often protects cash flow better, especially on projects exceeding eight weeks. CountBricks supports both structures, and choosing the right one can add points to your margin.
• Aligns revenue with work performed, reducing financial exposure
• Easier to justify price adjustments when material costs spike mid-project
• Lenders prefer phased draws, speeding up approval of client payments
• Small jobs under $25,000 with clear scope and a tight timeline
• Repeat customers who value simplicity over granular detail
• Promotional “kitchen facelift” packages where standard pricing applies
1. Select Create Invoice from the project overview.
2. Choose Fixed or Progress. For progress billing, input percentage or milestone triggers.
3. Preview tax and retainage calculations automatically generated by CountBricks AI.
4. Send the invoice directly or schedule it for a future date to coordinate with your cash-flow forecast.
CountBricks AI can scan digital blueprints and auto-measure square footage, counts, and linear runs. By combining takeoff data with our invoice engine, you can create a complete invoice job before stepping foot on site. That capability is especially powerful for pre-sale situations where you want to lock in the client quickly.
Your reputation hinges on timely, transparent billing. Whether you prefer fixed-fee simplicity or the control of progress billing, CountBricks gives you the flexibility to invoice the way your project—and your bank account—demands. Book a free strategy session at CountBricks.com/consultation and see how effortless residential construction invoicing can be.
