Every residential contractor knows that labor overruns and material delays can eat margin, yet the truly silent profit killer is often paperwork. When invoices received from suppliers and subcontractors pile up, accuracy slips, cash flow stalls and project timelines balloon. CountBricks was built to solve exactly that problem.
• Manual data entry introduces errors that ripple through estimates and progress claims
• Paper or emailed PDFs sit in inboxes, delaying approvals and payments
• Field teams have no real-time view of committed costs, so purchasing decisions are made in the dark
• Reconciling invoices against purchase orders becomes a month-end fire drill instead of a daily habit
Using AI voice capture, CountBricks turns onsite conversations into live line items. When an invoice lands, our system instantly matches the supplier cost to the scoped material in your estimate. No uploading. No re-keying. No lag.
• Voice-to-Estimate: Superintendents confirm delivered quantities verbally; CountBricks creates the matching receipt
• Smart Matching: The software recognizes supplier SKUs and aligns them with the original budget codes
• Variance Alerts: If a price or quantity exceeds the allowance, CountBricks flags it before approval
1. Capture: Snap a photo or forward the email—CountBricks OCR reads supplier and amount.
2. Verify: The platform suggests the cost code; project managers approve with one tap.
3. Sync: Approved invoices flow to your CountBricks estimate, automatically updating committed costs.
4. Bill: Generate client-ready progress claims that reflect real-time spend versus budget.
5. Archive: Every document is stored in the cloud, searchable by project, supplier or date.
When each invoice received is tagged to its corresponding task, CountBricks learns actual production rates and local material pricing. The next time you price a foundation, the software already knows the true cost of 4,000-psi concrete in your zip code. That feedback loop means tighter bids, higher win rates and fewer change orders.
• Live dashboards show total invoices received, approved and paid
• Automatic retention calculations remove back-of-napkin math
• Stakeholders download shareable reports right from CountBricks.com/portfolio, reducing phone-tag with finance teams
• Photograph delivery tickets the moment materials hit the driveway—CountBricks cross-checks them against supplier invoices
• Use voice notes to explain any discrepancy; the transcript appears alongside the digital invoice
• Approve from your phone during site walks to keep workflows moving, even when you are offline
CountBricks’ AI blueprint takeoff tool creates the first material list. As invoices are received, actual quantities overwrite allowances, giving you a living, breathing budget. Mid-build design change? Upload the revised plan and watch the cost delta update instantly.
CountBricks partnered with a regional builder on a 24-unit infill project. By automating 1,340 invoices received, the team shaved two weeks off close-out and saved $58,000 in duplicate charges. Progress claims were issued three days faster, improving cash flow and subcontractor satisfaction.
• 90% reduction in manual invoice entry time
• 100% visibility of committed costs against budget, updated every hour
• 3-5% average margin recovery through caught discrepancies
Schedule a live demo at CountBricks.com/consultation. Bring one current supplier invoice and see it processed in under 60 seconds—no spreadsheets, no headaches.
Invoices received should be a source of insight, not irritation. CountBricks turns each document into actionable data, tightening budgets and accelerating payments so you can build more homes with less friction.
The biggest disconnect on any residential site is the gap between the work performed today and the paperwork processed tomorrow. CountBricks bridges that gap in three practical ways:
• Geo-Stamped Voice Logs: When a foreman notes, “Delivered eight squares of architectural shingles,” CountBricks records location, time and quantity. When the supplier invoice arrives, the system knows exactly which activity it supports.
• Daily Cost Forecast: Because invoices received feed straight into the committed-cost column, project managers see a rolling forecast every morning. This early warning system lets teams shift crews or negotiate pricing long before budget overrun becomes inevitable.
• Instant Supplier Scorecards: CountBricks tallies on-time deliveries, price accuracy and back-orders automatically. Over a quarter, you’ll know which vendors deserve more volume and which need performance discussions.
On a 4,200-sq-ft custom build, framing lumber prices spiked mid-project. CountBricks flagged the first inflated invoice, showing a 7% variance from the committed rate. The superintendent negotiated a price lock on the remaining loads, saving $9,800 and preserving schedule integrity.
1. Import your current estimate into CountBricks.com/services and map cost codes.
2. Forward your next supplier invoice to your unique project email.
3. Open the mobile app to approve or dispute within seconds.
4. Generate an updated progress claim and share it directly with the owner.
When invoices received become data points instead of distractions, residential construction firms gain the confidence to bid aggressively, scale operations and protect margins. CountBricks delivers that confidence—one invoice at a time.
