Search trends show thousands of builders typing “invoicing o quickbooks” when deadlines bite and spreadsheets break. The phrase signals frustration: contractors want the accounting power of QuickBooks, but they need construction-specific speed, materials accuracy, and task tracking that generic books can’t deliver. CountBricks steps into that gap, turning voice conversations on-site into coded line items that flow straight into an invoice synced with QuickBooks—without double entry or missed billable extras.
• Manual re-entry from takeoffs to QuickBooks slows cash flow
• Generic item lists ignore fluctuating timber, concrete, and hardware costs
• No field-ready workflow for supervisors working hands-free
• Change orders become buried emails instead of real-time invoice updates
CountBricks converts jobsite conversation into instant project data. Say “12 metres of 90 x 45 H1.2 framing, labour four hours,” and the platform auto-prices against live merchant feeds, adds mark-ups you set, and tags the cost code that matches your QuickBooks chart of accounts. One tap exports the invoice, eliminating the tedious “invoicing o quickbooks” shuffle.
• Live materials pricing pulled from partnered merchants and updated hourly
• AI blueprint takeoffs that detect walls, windows, and beams in seconds
• Task libraries tuned to NZS 3604 and local council inspection stages
• Automatic GST handling per line item before data sync to QuickBooks
• Voice capture on mobile so foremen can invoice while walking the slab
1. Upload the architect’s PDF or snap a plan photo on site.
2. CountBricks AI highlights framing, cladding, flooring, and services.
3. Confirm quantities, then dictate or edit labour tasks.
4. Generate a detailed estimate and convert to an invoice with one click.
5. CountBricks pushes the invoice directly into QuickBooks with correct tax codes.
6. Customer opens the branded PDF, clicks pay, and the ledger reconciles automatically.
• Construction-specific language: speak in studs and nogs, not generic SKUs
• Real-time cost updates stop margin erosion on long builds
• Integrated variations: approve a change order and the invoice refreshes instantly
• Field mobility: create, send, and track invoices without returning to the office
• Audit trail: every voice command is timestamped and stored inside CountBricks.com/portfolio for compliance
Builders using CountBricks report average DSO (days sales outstanding) dropping from 38 to 21 days. With fewer pricing mistakes, margins rise by 2-4 %. A mid-sized builder issuing 15 invoices per month saves roughly eight admin hours weekly—time that can be spent pouring slabs, not punching numbers.
1. Book a free onboarding session at CountBricks.com/consultation.
2. Sync your QuickBooks chart of accounts—no IT degree required.
3. Import existing task templates or use the pre-built CountBricks residential library.
4. Train site staff in voice commands during a 30-minute toolbox talk.
5. Watch your next progress claim auto-populate while you’re still on the scaffold.
• Create default mark-up rules for materials vs labour so profit is baked in
• Use tag words like “variation” while dictating to flag extras automatically
• Attach progress photos inside CountBricks; they export with the invoice PDF
• Schedule automated reminder emails for overdue invoices in QuickBooks
• Review the live dashboard daily—red tiles highlight invoices stuck in approval
Stop wrestling spreadsheets and let CountBricks turn measurements, materials, and on-site conversations into income today. Visit CountBricks.com/services to see how fast you can move from groundwork to paid work.
Auckland-based contractor BrightBuild adopted CountBricks midway through the 24-unit Oakridge Villas project. Before the switch, the office manager spent two evenings a week decoding site notes and pushing numbers into QuickBooks. The phrase “invoicing o quickbooks” was literally scrawled on whiteboards as a weekly bottleneck.
• Supervisors dictated daily materials and labour into the CountBricks mobile app
• AI takeoff mapped each townhouse frame, aligning costs to the client’s cost codes
• Variation requests were captured on voice, priced in real time, and approved on site
• Admin time per invoice dropped from 32 minutes to 9 minutes
• Invoice accuracy reached 99.5 % with live merchant pricing
• Cash collection accelerated by 17 days, freeing $180k in working capital
1. Empower the field team—when foremen own data capture, invoices reflect real work sooner.
2. Integrate once—CountBricks’ single-click sync means QuickBooks stays the financial source of truth.
3. Review dashboards weekly—live metrics spotlight which stages are burning profit so you can act before the slab cures.
Regulatory changes, material volatility, and client expectations will only intensify. By unifying takeoffs, estimating, and billing inside CountBricks, you build a data platform that scales from the first footing to the final defect list. Visit CountBricks.com/consultation to see how your company can turn every spoken measurement into measurable profit.
