In residential construction, speed wins the job but accuracy keeps the profit. A well-structured letter of quote proves you understand scope, materials and labour long before the first footing is poured. CountBricks voice-driven estimating turns field notes into detailed quotes in real time, so you present numbers you can stand behind and schedules you can hit.
A letter of quote is a formal document that confirms pricing, inclusions, exclusions and time frames for a specific residential project. Unlike a casual email or text, the letter of quote becomes the baseline for the contract and protects both the builder and the client. With CountBricks, that letter is generated automatically from your live conversation on site, pulling current material costs and task durations straight from our database.
• Project identification – address, client name and brief scope
• Detailed line items – materials, labour and equipment with quantities and unit rates
• Inclusions and exclusions – clear statements that eliminate grey areas
• Allowances and provisional sums – realistic figures tied to supplier quotes
• Schedule or milestone dates – framing, lock-up, practical completion
• Terms of payment – deposit, progress claims, final payment trigger
• Validity period – how long the pricing holds before re-quotation
• Signature block – authorised sign-off from your company
1. Voice Capture: Walk the site with your smartphone. CountBricks AI converts your narration into structured tasks and measurements.
2. Live Cost Pull: Our connections to national suppliers update timber, steel, fixings and finishes pricing in seconds.
3. Blueprint Sync: Upload PDFs or DWG files. CountBricks AI traces walls and openings, pushing quantities straight into the quote letter.
4. Document Build: The platform arranges your logo, client details and scope into a branded template ready for PDF or email.
5. Revision Control: Need to tweak cladding spec or add a deck? Adjust the task and regenerate the letter while you’re still on the call.
• Eliminates handwritten take-off errors that erode margins
• Stops scope creep by locking inclusions early
• Speeds client approval because every line is crystal clear
• Shields you from price volatility with documented validity periods
• Use clear section headings so owners can scan quickly
• Keep numbering consistent with your later invoice stages
• Apply GST or regional tax as separate lines, not bundled figures
• Add a short cover paragraph thanking the client for the opportunity
• Embed your digital signature to avoid delays
The letter of quote is not yet a binding contract, but in many jurisdictions it can be admissible evidence if disputes arise. CountBricks embeds revision timestamps and user IDs, giving you an auditable trail. Consult your legal adviser for local requirements, then save time with our ready-to-use clause library at CountBricks.com/services.
Once the customer signs, convert the letter of quote into a formal contract inside the platform. All quantities, rates and milestones roll forward automatically, triggering purchase orders and project schedules in the same workspace. That seamless transition eliminates double entry and keeps site crews working from the latest data.
CountBricks partnered with Riverbend Builders on a 45 m² rear extension in Brisbane. The supervisor captured site notes via voice in 18 minutes. CountBricks auto-generated a 12-page letter of quote with live framing timber costs. The client approved within 24 hours, and the project maintained a 9% material saving because pricing was locked pre-spike.
• Tag every room or zone to simplify variations later
• Attach supplier datasheets for high-value items like windows
• Set reminder alerts three days before quote expiry
• Offer alternate options (standard, premium) to upsell finishes
• Export to your accounting package via CountBricks API for seamless billing
Delivering a sharp, transparent letter of quote is the first handshake of any successful build. CountBricks removes the admin grind so you can focus on craftsmanship. Start your free walkthrough at CountBricks.com/consultation and see how fast professional quoting can be.
CountBricks users often ask how the numbers collected during a blueprint take-off end up shaping the final letter of quote. The secret is our single-source data flow. Measurements captured on the plan feed straight into the item library, which is pre-loaded with region-specific labour assemblies and material recipes.
1. Blueprint Import: Drag your architect’s PDF into the Take-Off module. AI detects wall types, roof pitches and slab areas.
2. Quantity Mapping: Each detected element matches a trade package—framing, roofing, electrical—complete with labour hours.
3. Price Refresh: The system checks supplier APIs at the moment you press “Generate Quote,” so your plywood rate reflects today’s market.
4. Margin Overlay: Set your desired margin as a percentage or dollar value. The software distributes it across all line items, keeping your quote competitive yet profitable.
5. Instant Letter: The final document includes a granular breakdown plus summary totals for owners who prefer a high-level view.
• Sunset Homes cut pre-construction admin from eight hours to ninety minutes per project after adopting CountBricks.
• A Sydney carpentry crew reduced material overruns by 6 % when they started quoting straight from AI take-offs.
Residential clients compare at least three builders before committing. When your letter of quote arrives first, is easy to read and carries up-to-the-minute pricing, you own the conversation. CountBricks ensures every figure you present is defensible, boosting trust and helping you secure the deposit faster.
Explore additional resources, template downloads and a live demo schedule at CountBricks.com/services. Put data, not guesswork, at the centre of your next residential build.
