CountBricks users handle dozens of active builds, each with its own moving pieces. The Projects center inside QuickBooks Online turns scattered transactions into organized cost buckets, giving site supervisors and accounting teams one shared truth. Pair that structure with CountBricks’ real-time voice estimating and you have a fully synchronized production and finance engine.
• Job-level profitability at a glance, not hidden in spreadsheets
• Automated labor vs. materials split for clearer markup strategies
• Faster change-order pricing when CountBricks pushes updated costs
• Cleaner client reporting that builds trust during long remodels
Our direct sync eliminates duplicate entry and keeps your site teams focused on building instead of bookkeeping.
1. Open CountBricks.com/services and enable QuickBooks integration in your company settings
2. Authorize QuickBooks Online and select the Projects feature
3. Map your CountBricks cost codes to the desired QuickBooks categories
4. Choose auto-sync frequency (hourly, daily, or on demand)
5. Run a test estimate – every line item instantly lands inside the matching QuickBooks Online project
• Superintendent captures scope on-site using CountBricks voice capture
• AI engine prices materials and labor in seconds, pulling live supplier data
• Estimate converts to a branded quote PDF and emailed via CountBricks
• Client approves; CountBricks creates tasks and pushes budget to QuickBooks Online Projects
• Field staff enter time; supplier bills arrive—each automatically tagged to the project
• CountBricks tracks real-time variance; QuickBooks handles payables and receivables
• Final invoice issued straight from CountBricks, synced to QuickBooks for smooth collection
• Forgetting to switch the “Customer” field to a project – CountBricks auto-assigns every transaction
• Misaligned cost codes – our mapping wizard enforces a single chart of accounts
• Missing labor burden – CountBricks includes payroll tax factors before data hits QuickBooks
• Undocumented change orders – voice notes convert to priced variants and post instantly
• Estimated vs. actual margin: generated live from CountBricks data
• Committed cost: open purchase orders sent from CountBricks material lists
• Work-in-progress (WIP): percent-complete values updated with each field report
• Cash position: deposits and progress draws mirrored from CountBricks invoicing
• Use the CountBricks mobile mic to log weather delays—notes flow into project memos for unquestioned extension claims
• Turn on “auto-close tasks” so completed punch items instantly release retainage in QuickBooks
• Schedule Monday morning syncs; you’ll begin each week with weekend supplier invoices already allocated
• Leverage blueprint takeoffs in CountBricks to populate Project budgets before the first nail is driven
Visit CountBricks.com/consultation to see how seamless QuickBooks Online Projects integration can be for your next custom home, addition, or multi-unit build.
A five-unit townhouse renovation on Willow Lane was hemorrhaging time before the contractor adopted the CountBricks + QuickBooks Online Projects stack. Change orders arrived daily and material prices shifted weekly. Here’s how the team pulled the project back on budget.
• 48 hours per week spent reconciling receipts to the correct cost code
• Two-week delay before field numbers reached accounting
• 9 percent margin erosion from unbilled change orders
1. The site manager used CountBricks voice capture to document every scope tweak during walkthroughs
2. AI re-priced materials in under one minute, reflecting current supplier catalogs
3. Each new line item synced to the Willow Lane project inside QuickBooks, triggering updated budget vs. actual reports
4. Progress invoices were generated in CountBricks and pushed to QuickBooks the same day, eliminating billing lag
• 26 percent reduction in administrative hours
• Margin restored from 12 percent back to the targeted 18 percent
• Zero missed change orders—every client approval flowed into financials automatically
When data travels from jobsite to ledger in real time, you control profit instead of chasing it. Visit CountBricks.com/portfolio to explore more success stories and schedule a personalized demo.
