Residential builders often believe a neatly itemized estimate is enough. In truth, trades that wrap those numbers in a clear, confidence-building letter convert up to 30 % more bids, according to CountBricks internal data. A polished sample letter for estimate does four essential things:
• Reinforces professionalism beyond raw line items
• Clarifies scope so clients don’t “fill in the blanks” with assumptions
• Sets payment and schedule expectations early, protecting cash flow
• Links your price to value, not just materials and labor hours
Traditional templates are static. CountBricks ties your estimate letter directly to live material pricing, regional labor rates, and task assemblies generated in real time from our voice-driven takeoff engine. The result is a branded PDF that reads like it was hand-crafted by your office manager—but is created in minutes on site.
Visit CountBricks.com/services to see how easy it is to dictate quantities straight off the plans while our AI builds both the numbers and the narrative simultaneously.
• Company logo and license numbers ensure credibility
• Project title, address, and customer details prevent version confusion
Address the homeowner by name, thank them for the opportunity, and show you understand their project goals. CountBricks auto-fills client names and site addresses captured during your call so nothing is misspelled.
State what is included, referenced to drawings or verbal instructions. Use everyday terms before diving into spec codes. Our AI inserts dynamic scopes pulled from your blueprint takeoff—just confirm or edit on screen.
Present the total first, then key cost categories. Residential clients—whether an owner-builder or property manager—want clarity, not page flipping.
• Total project investment (taxes included)
• Materials subtotal
• Labor subtotal
• Allowances and contingency line
CountBricks recommends pairing each payment draw with a milestone the client can see: foundation complete, roof dry-in, finish carpentry approved, etc. This reinforces progress-based billing.
Protect margins by listing what is not included—permits, engineered truss redesigns, unforeseen demo—so change orders are frictionless later.
Digital signature fields generated by CountBricks let the client approve directly from their phone. No printing, no scanning.
Below is an abbreviated sample letter for estimate you can paste into CountBricks and brand in seconds.
[Company Logo]
[Date]
[Client Name & Address]
Dear [Client Name],
Thank you for inviting CountBricks Construction to provide pricing for the framing and drywall phase of your upcoming renovation at [Project Address]. Our team has reviewed the drawings (Sheets A-1 to A-3, dated [Date]) and completed a digital takeoff using CountBricks AI. Based on this analysis, we are pleased to submit the following proposal.
Scope of Work
• Supply and install 2 × 6 exterior stud walls, 2 × 4 interior partitions, and LVL beams as detailed
• Apply 5/8″ Type X gypsum board, taped, sanded, and ready for paint
• Provide blocking for cabinetry, railings, and wall-mounted fixtures
Investment
Total project investment (taxes included): $32,840.00
Materials: $17,210.00 Labor: $14,300.00 Allowances: $1,330.00
Schedule
1. Mobilization & material delivery – Week 1
2. Rough framing complete – Week 3
3. Inspections & adjustments – Week 4
4. Drywall hang and finish – Weeks 5-6
Exclusions
• Interior paint and primer
• Permit fees or structural re-engineering after approval
We look forward to partnering with you. To accept this proposal and lock your start date, please sign below or approve digitally via the CountBricks portal.
Sincerely,
[Your Name] Project Manager CountBricks Construction
1. Open the template library and select “Residential Framing & Drywall.”
2. Use voice commands to change quantities—our AI updates costs in real time.
3. Tap “Generate Letter.” The system merges client data, scope, and pricing into your branded PDF.
4. Send direct from the mobile app; the client e-signs, and your job file moves to scheduling automatically.
• Keep totals visible on the first page; don’t bury them on page three
• Reference drawings and revision dates to avoid scope creep
• Tie payment requests to visible milestones, not arbitrary percentages
• List exclusions in bullet form to minimize disputes
• Follow up within 48 hours—CountBricks can auto-schedule reminder emails
Trade professionals using CountBricks convert residential quotes 38 % faster. Generate your own sample letter for estimate inside the platform today and see why crews across the country rely on our AI to win profitable work.
Contact our team at CountBricks.com/consultation to schedule a live demo.
Westside Trim & Finish, a three-crew carpentry outfit, once spent evenings formatting estimate letters in Word. After switching to CountBricks, owner Luis Ortega dictated all framing dimensions for a 2,400 sq ft addition directly from his tablet on site. The platform generated the full cost breakdown and an acceptance-ready letter in just 9 minutes 17 seconds—time-stamped in the project log.
• Voice-driven takeoff eliminated manual entry errors
• Auto-calculated waste factors prevented cost overruns
• Integrated letter template kept branding consistent across every bid
• 40 % faster client approval compared to previous four projects
• First draw paid within 72 hours of signature thanks to milestone clarity
• Zero scope disputes; exclusions were accepted exactly as written
1. Import your logo and license details once—CountBricks stores them for all future letters.
2. Record quantities in the field; let the AI handle unit conversions and local price pulls.
3. Select the “Standard Residential Letter” template and hit Generate. Your PDF appears with scope, totals, schedule, and e-signature block already populated.
• Use the allowance line to hedge fluctuating lumber prices—CountBricks recalculates automatically on acceptance date.
• Add a short “Why Choose Us” paragraph; the platform remembers it and drops it into every new estimate.
• Enable automated follow-ups so no hot lead goes cold while you’re on the jobsite.
Ready to see the workflow in action? Book a five-minute walkthrough at CountBricks.com/services and stop losing evenings to paperwork.
