November 28, 2025

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Construction Costing & Estimating Guide for Contractors (USA)

Professional Estimate Letter for Construction Jobs

Understanding the Importance of a Professional Estimate Letter

For construction professionals, a detailed estimate letter is crucial for securing contracts. A well-crafted sample letter for estimate can significantly increase your bid conversion rates. Here are the key benefits:

Enhances professionalism beyond itemized costs
Clarifies project scope, reducing client assumptions
Sets clear payment and schedule expectations
Links pricing to value, not just materials and labor

Latest Construction Costs

Framing: $7-$12 per square foot
Drywall Installation: $1.50-$3 per square foot
Labor Rates: $20-$50 per hour

Leveraging CountBricks for Efficient Estimates

CountBricks integrates live material pricing and regional labor rates into your estimate letters, creating a professional document in minutes. This tool allows you to dictate quantities directly from plans, ensuring accuracy and efficiency.

Key Components of a Winning Estimate Letter

1. Header with Trust Elements

Include company logo and license numbers
Project title, address, and client details

2. Personalized Opening

Address the client by name, express gratitude, and acknowledge their project goals. CountBricks auto-fills client details to ensure accuracy.

3. Clear Scope Summary

Outline the project scope in simple terms, referencing drawings or instructions. CountBricks AI dynamically inserts scope details from your takeoff.

4. Detailed Investment Breakdown

Total project cost (including taxes)
Materials and labor subtotals
Allowances and contingencies

5. Schedule and Milestones

Link payment draws to visible milestones, reinforcing progress-based billing.

6. Exclusions and Assumptions

List exclusions to protect margins and facilitate smooth change orders.

7. Acceptance and Signature

Include digital signature fields for easy client approval.

Template: Residential Framing & Drywall Package

Use this sample letter for estimate template to streamline your process:

[Company Logo]

[Date]

[Client Name & Address]

Dear [Client Name],

Thank you for considering us for your framing and drywall project at [Project Address]. Based on our analysis, we propose the following:

Scope of Work

Install 2 × 6 exterior walls and 2 × 4 interior partitions
Apply 5/8″ Type X gypsum board
Provide blocking for fixtures

Investment

Total: $32,840.00

Materials: $17,210.00 Labor: $14,300.00 Allowances: $1,330.00

Schedule

Week 1: Mobilization & delivery
Week 3: Rough framing complete
Week 4: Inspections & adjustments
Weeks 5-6: Drywall finish

Exclusions

Interior paint and primer
Permit fees or structural re-engineering

We look forward to working with you. Please sign below or approve digitally via the CountBricks portal.

Sincerely,

[Your Name] Project Manager CountBricks Construction

Customizing Your Estimate with CountBricks

1. Select the “Residential Framing & Drywall” template.

2. Use voice commands to adjust quantities.

3. Generate the letter, merging client data and pricing.

4. Send directly from the app for client e-signature.

Pro Tips for Faster Approvals

Keep totals visible on the first page
Reference drawings to avoid scope creep
Tie payments to milestones
List exclusions clearly
Follow up within 48 hours

Transform Your Estimates into Contracts

Construction professionals using CountBricks convert quotes faster. Generate your sample letter for estimate today and see why it's trusted by crews nationwide.

Visit CountBricks.com for more information.

Our AI app can generate costed estimates in seconds.

TRY IT FOR FREE

CountBricks sample letter for estimate for residential jobs

Case Study: Streamlining Estimates with CountBricks

Westside Trim & Finish, a carpentry business, transformed their estimating process with CountBricks. Owner Luis Ortega used the platform to dictate dimensions for a 2,400 sq ft addition, generating a complete estimate in under 10 minutes.