Residential general contractors live and die by cash flow. When payouts to subs drag, projects slow, relationships strain, and profit slips. CountBricks subcontractor payment software was built to solve that exact bottleneck while syncing seamlessly with our voice-driven estimating engine. By turning every site conversation into structured data, CountBricks keeps numbers moving as fast as the framing crew.
• Fragmented documents—paper change orders, text-message approvals, and spreadsheet schedules all tell different stories
• Manual math—percent-complete calculations and retainage tracking on spreadsheets introduce errors
• Re-keying data—estimators, project managers, and bookkeepers enter the same figures three times
• Late approvals—busy owners forget to sign pay apps, leaving subs waiting weeks
• Compliance blind spots—lien waivers, insurance certificates, and W-9s get misplaced
Our subcontractor payment software plugs directly into the CountBricks estimate you created by talking through scope on site. Every task, unit cost, and schedule line already lives in the platform, so generating an accurate pay application takes seconds instead of hours.
• Voice-captured quantities flow from estimate to pay app automatically
• Real-time material pricing syncs to keep draw values current—even when lumber spikes overnight
• Digital signatures inside CountBricks.com accelerate approval chains and create an audit trail
• Automated retainage rules hold the right percentage until final completion with zero manual setup
1. Talk through the takeoff while walking the site—CountBricks AI captures dimensions and assemblies in seconds
2. Review the autogenerated estimate inside CountBricks.com/services and lock in the budget
3. Invite subs via CountBricks dashboards—each receives scope lines tied to the master schedule
4. Sub uploads crew hours or percent complete on mobile; supporting photos attach automatically
5. CountBricks flags any line items that exceed budget or schedule progress
6. GC approves with one tap; lien waiver auto-generates and routes for e-signature
7. Integrated ACH pushes funds to the sub’s bank the same day
• Faster draws from lenders—export one consolidated PDF that matches lender forms exactly
• Happier subcontractors—predictable, on-time payments keep top crews loyal to your projects
• Fewer disputes—everyone works off the same live numbers, so surprises vanish
• Reduced overhead—project admins spend minutes, not afternoons, assembling pay packets
• Up-to-date profitability—CountBricks dashboard recalculates job margin the moment each payment posts
Residential lending inspectors increasingly demand digital trails. CountBricks subcontractor payment software stores every signed draw request, lien waiver, and invoice in immutable cloud folders. Two-factor authentication and bank-level encryption guard sensitive financial details. Most important, you control permissions: subs see only their scope and amounts while owners view full project exposure.
CountBricks believes integrations should cut clicks, not add them. Our payment module connects natively with:
• CountBricks blueprint takeoffs—quantities flow straight into cost codes
• CountBricks schedule—percent complete pulls from daily logs for automatic progress billing
• QuickBooks Online—approved payments sync nightly to keep ledgers aligned
More accounting platforms are on our roadmap—request yours at CountBricks.com/consultation.
CountBricks recently implemented the payment workflow for a 25-home subdivision in Texas. Before adoption, the GC averaged 18 days between sub invoice receipt and payment. After going live:
• Average payment cycle dropped to 4 days
• Admin hours on pay apps fell from 12 per week to under 2
• Subs offered 2% early-pay discounts, adding $14,000 to project profit
See more wins at CountBricks.com/portfolio.
• Book a live demo at CountBricks.com/consultation
• Upload a recent estimate—we’ll import it and set up a sample pay cycle
• Train your office staff in under one hour with our guided walkthroughs
Your subs receive free mobile access, ensuring adoption across every trade.
Material volatility, labor shortages, and tighter lender oversight make payment speed a strategic advantage. CountBricks subcontractor payment software gives residential builders that edge—backed by the same AI that transformed takeoffs and estimates. Move money faster, cut friction, and keep every house on schedule with CountBricks.
Retainage protects owners but can cripple subcontractor cash flow when mismanaged. CountBricks lets you customize holdback percentages per cost code, then releases them automatically once milestones hit.
1. Open the project in CountBricks.com/services and select “Payment Settings.”
2. Enter the default retainage rate—typical residential ranges from 5% to 10%.
3. Override individual cost codes if framing or MEP subs negotiated different terms.
4. Define release triggers: inspection passed, CO issued, or date-based.
• Every pay app shows the retained amount separately, keeping subs informed.
• When triggers are met, CountBricks notifies stakeholders and places the retainage on the next payment cycle automatically.
• Dashboards update projected cash needs so you never scramble for final checks.
• Discuss retainage up front—CountBricks’ clear breakdowns reduce back-end negotiations.
• Use photo milestones—subs upload completion images directly in the mobile app to speed approval.
• Leverage early-release incentives—offer partial retainage when subs beat schedule to keep momentum high.
A Colorado custom builder used CountBricks retainage automation on a $1.2M mountain home. Because the job required multiple specialty subs, traditional paperwork created confusion over who had what held back. After switching to CountBricks:
• Retainage errors dropped to zero
• Final payment processing time fell from 14 days to 3
• The builder secured a glowing lender audit thanks to organized digital records
Ready to streamline your own retainage? Schedule a tailored onboarding at CountBricks.com/consultation and put payment friction behind you.
